Digital Signature Usage

Digital signature: Usage and how to get it?

In a digital era, the importance of digital signatures is immense. Especially when work from home has become a part of our daily life, embracing the digital signature is a must. Any personal documents need a signature for the sake of authenticity. In the case of physical submission, a handwritten signature is what the world demands. The fact stands true even in the case of electronic documents. But scanning a signature is not always an affordable solution. No wonder the digital signature becomes useful and essential in this case. It provides an easy option to add a signature to documents digitally and authenticate the electronic documents.

What is a digital signature?

The digital signature is an electronic signature that helps send certain documents to prove authenticity and originality. It also ensures the security of the document. Digital signature carries everything- person’s name, address with pin-code, country name, email details, date of signature, and all such specific details. The digital signature certificate thus makes the entire process more reliable and trustworthy.

Different countries have different provisions and regulations for digital signatures. There are specific laws enforced by the governments which have helped the process get more acceptability. Once one knows how to get a digital signature and can apply for it, life becomes smoother.

How to get a Digital Signature

Countries that approve the use of digital signatures have a specific structure. So, whoever wants to get a valid digital certificate can get it from a certifying authority (CA). The Certifying Authority (CA) is a kind of Trust Service Provider with the power of issuing the citizens digital signatures.

Documents required to get a digital signature

This varies and depends on the countries. However, the most common things that are required to obtain a digital signature are the following-

  • An application form filled with accurate information signed.
  • A passport-size photograph
  • Documents to validate your identification like driver’s license, your passport, PAN card, etc.
  • Personal and professional details, including phone numbers, email id, address.

Use of digital signature

There is no restriction as such overusing digital signatures. Whoever finds the way dependable can get a digital signature. People from any industry and any sector can use digital signatures to give validation to any work.

For personal use: One can sign every document being sent digitally for security purposes. You can send any personal document to anyone by digitally signing it.

For business use: The business world gets the benefits of digital signature the most. You might be owning a business; you can be a freelancer, be an entrepreneur, and be anyone dealing with partners, investors, shareholders, and clients; you are bound to benefit from the digital signature. Any business deals and documents need a signature from all parties involved. In this age of work from home, what’s the best way of doing it?

Submission of documents: Thanks to the issuing of digital signatures and the availability of e-filing, return filing for GST has been faster and hassle-free. The same is applicable for filing of income tax. The e-filling process with the introduction of digital signatures has become smoother. Companies must file a bunch of documents with the Registrar of Companies in India, where digital signatures come in handy. Work in the financial sector has become more comfortable as the institutions approve of digital signatures nowadays.